You can give edit access to people who need to edit or comment on the file.
If you need many people to view a file at once, publish it and create a link to share to viewers. To share and collaborate on a file with a very wide audience: Publish the file Share & collaborate on a file with many peopleĪt any time, a Google Docs, Sheets, or Slides file can only be edited on up to 100 open tabs or devices. If there are more than 100 instances of the file open, only the owner and some users with editing permissions can edit the file. People who aren't signed in to a Google Account show up as anonymous animals in your file. Paste the link in an email or any place you want to share it. To decide what role people will have, select Viewer, Commenter, or Editor. Under “General access” click the Down arrow. They’ll be able to access to whatever’s stored there or lose access if you remove something that they don’t already have access to. Since you’re sharing the folder, that’s their key to access. If you want to share multiple items with your collaborators, move them into a folder and share the folder, with them. 
Share lots of files and Google Docs at once
This option isn’t available for mailing lists that aren’t Google Groups. Each member of that Google Group will have access to whatever you’ve shared, including people who are added to the group after you’ve shared something. Rather than type your collaborators’ email addresses one-by-one, add an entire Google Group. Prefer not to notify them? Uncheck the "Notify people via email" box.Īdd lots of collaborators quickly by sharing with a Google Group
Whenever you share something with someone they’ll receive an email notification to let them know they have access and can retrieve what you shared the next time they sign into their Google Drive.
Send the link to another person or mailing list in an email or chat. Copy the link at the top of the sharing settings. Check the box next to the file or folder you'd like to share.Ĭlick the More menu and select "Share.". If you’ve set a file, folder or Google Doc to "Anyone with the link" or "Public," you can send the link to another person and they’ll be able to access it. Your fellow mailing list members need to directly click the link in the email notification in order for a shared item to show up later in their list of documents. Sharing something with a mailing list? Don't skip notifying people by email.
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